5 ways to help you manage your time more effectively at work

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    The modern workplace is anything but simple. The level of pressure to complete tasks quickly and effectively means that as many as 89% of employees have experienced moderate to extreme stress in the past 12 months. According to research.

    Add to this the rapidly changing business environment and the increasing demands on the workplace due to near-constant technological innovation, and it's easy to see why many employees feel like they don't have enough working hours to get everything done. Masu.

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    How can you reclaim that time and focus on driving big returns for you and your organization? Five business leaders share their top tips.

    1. Focus on high-value tasks

    Hari Ramamurthy, technology fellow at Home Depot, says the key to effective time management is to use your working hours wisely.

    “Try to perform to the best of your ability and always focus on high-value tasks,” he says.

    Ramamurthy recognizes that focusing on areas that will bring the most benefit can mean making difficult choices. “That sometimes means not consciously following every trend that comes your way,” he says.

    In a one-on-one video chat with ZDNET, Ramamurthy's simple message is to think about how your time is being used profitably.

    “I think part of that approach is to work as aggressively as possible on high-value tasks, because sometimes the most valuable tasks may not be the most urgent,” he says. “So being able to spend more time on high-value tasks before they become urgent is usually the secret to success.”

    2. Split your day into two areas.

    Michelle Smith, program manager at British charity Barnardo's, says strong time management means dividing your day into two separate parts: planning activities and problem-solving activities.

    “As professionals, we have a planning element for a project and we have a manager consult us to make sure everything is done. That block is to take care of the project elements that need to be done: the actual build and testing. ” she says.

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    “In that case, you need to set aside time for problem-solving activities, which aim to find a solution to the problem before providing it to the company.”

    Smith said in a video interview with ZDNET that it's important to have space for both blocks during work hours.

    “For me, they occupy different spaces in my head, and if I jump from one to the other too often, I don't get anywhere and I'm less efficient,” she says. “So if possible, she should divide her day into these two blocks: the boring planning element and the more exciting problem-solving area.”

    3. Go into technology

    Birgitte Aga, Head of Innovation and Research at the Munch Museum (MUNCH), says it is important to consider how IT tools can increase efficiency, including through generative artificial intelligence (AI). It says this includes the use of emerging technologies.

    “I think there are some really great tools that are powered by AI,” she says. “One of our biggest challenges is giving people enough time to innovate and think. It helps us to manage.”

    Aga is exploring how generative AI tools can act like secretaries, helping professionals summarize and structure information quickly and efficiently.

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    While the potential for AI to improve productivity is huge, experts need to focus on security and ethics, she told ZDNET in a one-on-one video chat.

    “I don't put any personal information in there. I don't put confidential MUNCH information in there. I use technology sparingly,” she says.

    “And it's very interesting to see how tools like ChatGPT continue to evolve. There are always great advances being made to help us work more effectively and productively.”

    4. Find fresh routes to inspiration

    Pascal Wolf, a security engineer at food processing company Lamb Weston, says busy professionals can develop a work rhythm that prevents them from exploring other opportunities.

    “When you work in IT for a long time, you get used to doing things a certain way,” he says. “Then it becomes commonplace to say that we are so busy that we don’t have time to do new things.”

    While all professionals are likely aware of the problem of overcrowded schedules filled with daily concerns, Wolf explained in a video call with ZDNET that it's important to make time for areas of fresh inspiration. , says technology can help there.

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    He uses Vectra's expert managed detection and response services to proactively manage cyber threats. This gives teams more opportunities to move away from time-consuming cybersecurity measures.

    “Having the tools working correctly and configured correctly gives you time back and makes your day-to-day work easier. Then you can think, 'Okay, I don't have to spend half a day doing everything.' The administrative tasks I used to do can now be done in an hour,” he says.

    “I can use that extra time to focus on projects or do personal training. Now, with these technology products and configurations, I am able to educate myself and educate myself on all the new features that are coming. I have time to train my team.”

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    5. Create a personal strategy

    Ben Elms, chief revenue officer at connectivity specialist Expereo, says professionals climbing the career ladder encounter a wider range of problems that consume their workdays.

    To continue meeting these demands, Elms has a time management strategy that he refined during his time as a business leader.

    “I'm very structured,” he says. “We schedule regular meetings about things that are really important to the performance of the business.”

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    For two hours on Tuesday, the entire sales team meets to discuss business problems. He also has one-on-one meetings with key direct reports for less than an hour each week.

    More generally, Elms said in a video interview with ZDNET that he speaks with everyone in the department at least every two weeks. He also makes time to think on a personal level.

    “I cut out spaces in my diary every day, every two hours,” he says. “I try to spend time learning, being curious, and calling people I haven't heard from.Mentally, I have to get used to the fact that it's okay to do that. there was.”

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    Finally, he asked everyone on his team to submit their highest and lowest prices for the week every Friday afternoon.

    “There are three highs and two lows,” he says. “I have a long list, and I can sit down with a glass of wine and read it and get a feel for what’s going on in the company, and that process helps me figure out where I need to focus the next week. It becomes the trigger for the agenda to be decided.”


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